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Baby Shower Calculator — Food, Favors & Games by Guest Count

Plan every detail of your baby shower from food to favors and games

Guests

25

Food

13 lbs

Favors

25

Decor+

$209

Baby Shower Plan

25 Guests

~$209 decor & extras

Food

13 lbs

Games

3

Favors

25

Cost Breakdown

Decorations$73
Favors$88
Game Prizes$24

Supply Checklist

Food13 lbs
Drinks75
Plates50
Napkins75
Cups75
Favors25 ($88)
Diapers (cake)60

Example Calculations

125-Guest Brunch Baby Shower (with Favors & Diaper Cake)

Inputs

Guest Count25
Food StyleLight Brunch
Games3
ExtrasFavors + Diaper Cake

Result

Food13 lbs
Drinks75
Favors25
Extras Cost$187

25 × 0.5 = 12.5 → 13 lbs. 25 × 3 = 75 drinks. Favors: 25 × $3.50 = $87.50. Decor: $35 + 25×$1.50 = $72.50. Prizes: 3 × $8 = $24. Diaper cake: $25. Total: ~$209.

240-Guest Full Lunch Shower

Inputs

Guest Count40
Food StyleFull Lunch
Games4
ExtrasFavors + Diaper Cake

Result

Food30 lbs
Drinks160
Favors40
Extras Cost$282

40 × 0.75 = 30 lbs. 40 × 4 = 160 drinks. Favors: 40 × $3.50 = $140. Decor: $35 + 40×$1.50 = $95. Prizes: 4 × $8 = $32. Diaper: $25. Total: ~$292.

Frequently Asked Questions

Q

How much food do I need for a baby shower?

Plan 0.4–0.75 lbs of food per guest depending on the style. A light brunch needs 0.5 lbs per person, afternoon tea 0.4 lbs, and a full lunch 0.75 lbs. For 25 guests at a brunch, prepare about 13 lbs of food total. Always make 10% extra for second helpings.

  • Light brunch: 0.5 lbs per guest (sandwiches, fruit, pastries)
  • Afternoon tea: 0.4 lbs per guest (finger sandwiches, scones)
  • Full lunch: 0.75 lbs per guest (main dish + sides)
  • Desserts & snacks: 0.33 lbs per guest
  • 25 guests at brunch = 13 lbs of food
GuestsTeaBrunchFull Lunch
156 lbs8 lbs12 lbs
2510 lbs13 lbs19 lbs
4016 lbs20 lbs30 lbs
5020 lbs25 lbs38 lbs
Q

How many baby shower favors should I make?

Make one favor per guest. For 25 guests, prepare 25 favors. Budget $3–5 per favor for items like candles, bath bombs, or small succulents. Total favor cost for a 25-person shower runs $88–$125. You can skip favors for very intimate showers under 10 guests.

  • 1 favor per guest is standard
  • Budget: $3–5 per favor ($88–$125 for 25 guests)
  • Popular favors: mini candles, bath bombs, succulents, cookies
  • DIY favors can cut costs to $1–2 each
  • Presentation matters: clear bags with ribbon look polished
Q

How many baby shower games should I plan?

Plan 3–4 games for a standard 2-hour baby shower. Each game takes 10–15 minutes to play. Budget 1 prize per game at about $8 each. Popular games include baby bingo, diaper raffle, word scramble, and guess the baby food. Too many games can feel rushed.

  • 2-hour shower: 3 games
  • 3-hour shower: 4–5 games
  • 10–15 minutes per game including setup
  • 1 prize per game at ~$8 each
  • Mix active (bingo) with passive (guessing jar) games
Q

How many diapers do I need for a diaper cake?

A standard 3-tier diaper cake uses about 60 diapers. Use size 1 or 2 diapers (not newborn, which are outgrown quickly). You will also need rubber bands, ribbon, a cardboard tube center, and decorations. Total cost is about $25–30 for a store-brand cake or $15–20 DIY.

  • 3-tier diaper cake: ~60 diapers
  • Use size 1 or 2 diapers (longer use than newborn)
  • Supplies: rubber bands, ribbon, cardboard tube
  • DIY cost: $15–20 (store-brand diapers)
  • Pre-made cost: $40–75 depending on decorations

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Last Updated: Mar 20, 2026

This calculator is provided for informational and educational purposes only. Results are estimates and should not be considered professional financial, medical, legal, or other advice. Always consult a qualified professional before making important decisions. UseCalcPro is not responsible for any actions taken based on calculator results.

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