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Event Rental Calculator — Tables, Chairs & Linen Costs by Guest Count

Calculate rental inventory and costs for tables, chairs, linens, and place settings by guest count

Total Rental Cost

$860

Tables

13

Chairs

100

Per Guest

$8.60

Total Rental Cost

$860

$8.60 per guest

Tables

13

Chairs

100

Linens

13

Cost Breakdown

Tables$156
Chairs$300
Linens$154
Place Settings$250

Rental Inventory

Tables13 ($156)
Chairs100 ($300)
Linens + Napkins$154
Place Settings$250

What You'll Need

Disposable Chafing Dish Buffet Set - Set of 6 / 36pc - Half-Sized Catering Chafers and Buffet Warmers, Buffet Server, Food Warmers for Parties, Catering Supplies for Party - Includes Fuel Cans

Disposable Chafing Dish Buffet Set - Set of 6 / 36pc - Half-Sized Catering Chafers and Buffet Warmers, Buffet Server, Food Warmers for Parties, Catering Supplies for Party - Includes Fuel Cans

$39.994.6
View on Amazon
Dixie Ultra, Large Paper Plates, 10 Inch, 172 Count (4 packs of 43 plates), 3X Stronger*, Heavy Duty, Microwave-Safe, Soak-Proof, Cut Resistant, Disposable Plates For Heavy, Messy Meals

Dixie Ultra, Large Paper Plates, 10 Inch, 172 Count (4 packs of 43 plates), 3X Stronger*, Heavy Duty, Microwave-Safe, Soak-Proof, Cut Resistant, Disposable Plates For Heavy, Messy Meals

$22.474.5
View on Amazon
Jofefe 20pcs Mini Place Card Holders, Cute Table Number Holders, Small Size Table Card Holder Tables Number Stands, Wire Photo Picture Menu Clips for Wedding centerpieces, Anniversary Party (Gold)

Jofefe 20pcs Mini Place Card Holders, Cute Table Number Holders, Small Size Table Card Holder Tables Number Stands, Wire Photo Picture Menu Clips for Wedding centerpieces, Anniversary Party (Gold)

$6.994.6
View on Amazon
Fairy Lights Plug in, 99Feet 300LEDs Warm White String Lights, Waterproof Flexible Silver Wire Starry Lights for Bedroom Dorm Wedding Garland Wreath Wall Mason Jar Indoor Outdoor Christmas Tree

Fairy Lights Plug in, 99Feet 300LEDs Warm White String Lights, Waterproof Flexible Silver Wire Starry Lights for Bedroom Dorm Wedding Garland Wreath Wall Mason Jar Indoor Outdoor Christmas Tree

$15.994.5
View on Amazon
4-Pack Plastic 16" x 11" Large White Serving Trays Set - Reusable Serving Platters for Cookie, Appetizer, Charcuterie, Snack, Dessert, Party Food Display - Stackable Kitchen CounterTop Tray, BPA Free

4-Pack Plastic 16" x 11" Large White Serving Trays Set - Reusable Serving Platters for Cookie, Appetizer, Charcuterie, Snack, Dessert, Party Food Display - Stackable Kitchen CounterTop Tray, BPA Free

$19.994.4
View on Amazon
BOSCH GLM100-23 100 Ft BLAZE Laser Distance Measure, Includes 2 AA Batteries

BOSCH GLM100-23 100 Ft BLAZE Laser Distance Measure, Includes 2 AA Batteries

$49.004.4
View on Amazon
Disposable Chafing Dish Buffet Set - Set of 6 / 36pc - Half-Sized Catering Chafers and Buffet Warmers, Buffet Server, Food Warmers for Parties, Catering Supplies for Party - Includes Fuel Cans

Disposable Chafing Dish Buffet Set - Set of 6 / 36pc - Half-Sized Catering Chafers and Buffet Warmers, Buffet Server, Food Warmers for Parties, Catering Supplies for Party - Includes Fuel Cans

$39.994.6
View on Amazon
Dixie Ultra, Large Paper Plates, 10 Inch, 172 Count (4 packs of 43 plates), 3X Stronger*, Heavy Duty, Microwave-Safe, Soak-Proof, Cut Resistant, Disposable Plates For Heavy, Messy Meals

Dixie Ultra, Large Paper Plates, 10 Inch, 172 Count (4 packs of 43 plates), 3X Stronger*, Heavy Duty, Microwave-Safe, Soak-Proof, Cut Resistant, Disposable Plates For Heavy, Messy Meals

$22.474.5
View on Amazon
Jofefe 20pcs Mini Place Card Holders, Cute Table Number Holders, Small Size Table Card Holder Tables Number Stands, Wire Photo Picture Menu Clips for Wedding centerpieces, Anniversary Party (Gold)

Jofefe 20pcs Mini Place Card Holders, Cute Table Number Holders, Small Size Table Card Holder Tables Number Stands, Wire Photo Picture Menu Clips for Wedding centerpieces, Anniversary Party (Gold)

$6.994.6
View on Amazon
Fairy Lights Plug in, 99Feet 300LEDs Warm White String Lights, Waterproof Flexible Silver Wire Starry Lights for Bedroom Dorm Wedding Garland Wreath Wall Mason Jar Indoor Outdoor Christmas Tree

Fairy Lights Plug in, 99Feet 300LEDs Warm White String Lights, Waterproof Flexible Silver Wire Starry Lights for Bedroom Dorm Wedding Garland Wreath Wall Mason Jar Indoor Outdoor Christmas Tree

$15.994.5
View on Amazon
4-Pack Plastic 16" x 11" Large White Serving Trays Set - Reusable Serving Platters for Cookie, Appetizer, Charcuterie, Snack, Dessert, Party Food Display - Stackable Kitchen CounterTop Tray, BPA Free

4-Pack Plastic 16" x 11" Large White Serving Trays Set - Reusable Serving Platters for Cookie, Appetizer, Charcuterie, Snack, Dessert, Party Food Display - Stackable Kitchen CounterTop Tray, BPA Free

$19.994.4
View on Amazon
BOSCH GLM100-23 100 Ft BLAZE Laser Distance Measure, Includes 2 AA Batteries

BOSCH GLM100-23 100 Ft BLAZE Laser Distance Measure, Includes 2 AA Batteries

$49.004.4
View on Amazon

As an Amazon Associate, we earn from qualifying purchases.

Example Calculations

1100-Guest Wedding — Round Tables + Banquet Chairs

Inputs

Guest Count100
Table StyleRound 60" (8 guests)
Chair TypeBanquet Chair
Add-OnsLinens + Place Settings

Result

Total Cost$906
Tables13
Chairs100
Per Guest$9.06

Tables: ceil(100/8) = 13 at $12 = $156. Chairs: 100 at $3 = $300. Linens: 13 × $8 + 100 × $0.50 = $154. Place settings: 100 × $2.50 = $250. Total: $156 + $300 + $154 + $250 = $860.

2200-Guest Gala — Chiavari Chairs

Inputs

Guest Count200
Table StyleRound 72" (10 guests)
Chair TypeChiavari Chair
Add-OnsLinens + Place Settings

Result

Total Cost$2,200
Tables20
Chairs200
Per Guest$11.00

Tables: ceil(200/10) = 20 at $15 = $300. Chairs: 200 at $6 = $1,200. Linens: 20 × $8 + 200 × $0.50 = $260. Place settings: 200 × $2.50 = $500. Total: $2,260.

Frequently Asked Questions

Q

How many tables do I need for 100 guests?

For 100 guests using 60-inch round tables that seat 8 each, you need 13 tables. With 72-inch rounds (10 per table), you need 10 tables. Rectangular 8-foot tables seat 8, also requiring 13 tables. Round tables use more floor space but create better conversation flow.

  • 60" round tables: 8 guests each, 13 tables for 100
  • 72" round tables: 10 guests each, 10 tables for 100
  • 8 ft rectangular: 8 guests each, 13 tables for 100
  • 6 ft rectangular: 6 guests each, 17 tables for 100
  • Allow 60 sq ft per round table with chair clearance
Guests60" Round72" Round8 ft Rect
507 tables5 tables7 tables
10013 tables10 tables13 tables
15019 tables15 tables19 tables
20025 tables20 tables25 tables
Q

How much does event chair rental cost?

Folding chairs cost $1.50–2.00 each, banquet chairs $3–4, Chiavari chairs $6–8, and cross-back chairs $7–10. For 100 guests, chair rental ranges from $150 (folding) to $700+ (Chiavari). Most rental companies require minimum orders and charge delivery fees separately.

  • Folding: $1.50–2.00 per chair
  • Banquet: $3.00–4.00 per chair
  • Chiavari: $6.00–8.00 per chair
  • Cross-back: $7.00–10.00 per chair
  • 100 guests: $150 (folding) to $700+ (Chiavari)
Q

How much do table linens cost for an event?

Standard tablecloth rental is $8–12 per table, with napkins at $0.50–1.00 each. For 13 tables and 100 guests: $104–156 for tablecloths plus $50–100 for napkins. Specialty linens (sequin, satin) cost $15–25 per table. Chair covers add $2–4 each.

  • Standard tablecloth: $8–12 per table
  • Napkins: $0.50–1.00 each
  • Specialty linens: $15–25 per table
  • Chair covers: $2–4 each (optional)
  • 13 tables + 100 napkins: ~$154–256 total
Q

What is included in a standard place setting rental?

A standard place setting includes a dinner plate, salad plate, fork, knife, spoon, and water glass — typically $2.50–4.00 per guest. Premium settings add a charger plate, bread plate, dessert fork, and wine glass for $5–8 per person. For 100 guests, budget $250–400 for standard or $500–800 for premium.

  • Standard: plate, fork, knife, spoon, glass ($2.50–4.00)
  • Premium: adds charger, bread plate, dessert fork ($5–8.00)
  • 100 guests standard: $250–400
  • 100 guests premium: $500–800
  • Order 5–10% extras for breakage buffer

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Last Updated: Jun 18, 2026

This calculator is provided for informational and educational purposes only. Results are estimates and should not be considered professional financial, medical, legal, or other advice. Always consult a qualified professional before making important decisions. UseCalcPro is not responsible for any actions taken based on calculator results.

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